ERPNext Healthcare Implementation in Hospitals: A Case Study

 · 16 min read

Clients and Results

Ryk Hospital
Ryk Hospital

On behalf of RYK Hospital, I am really pleased to recommend NestorBird for providing ERPNext Healthcare Solution with full customization and automation. The prompt services of this healthcare solution have helped us a lot to create a centralized platform to run different operations at one time.

Dr. Muhammad Wazir
RYK Hospital

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  • ERPNext Healthcare For Hospital Industry
  • Common Challenges Before ERPNext Healthcare Implementation
  • Features of ERPNext Healthcare Software
  • Customization in ERPNext Healthcare
  • Contact NestorBird to Get ERPNext Healthcare Solution

ERPNext Healthcare Implementation in Hospitals:A Case Study

Ryk Hospital

Summary

ERPNext Hospital Management software is not just a feather, it’s the crown of NestorBird.

Providing a centralized platform, this ERPNext Healthcare Implementation in RYK Hospital helps overcome many challenges like clinical errors, data migration, medical records, and alignment of data analytics.

From Accounts to Finance, HRM to Medical Records, Appointment Booking to Patient Management, and Inventory Management to 24*7 Access, this ERP Healthcare Solution has streamlined multiple workflows in several healthcare sectors.

Insights

Healthcare Organizations like Hospitals, Clinics, and Dispensaries rely heavily on data collection like medical reports, diagnosis, treatment, and consultation. Therefore, it is important to protect this asset.

As a result, NestorBird comes into play with its ERPNext Healthcare System, which not only offers a solution for handling large amounts of data, but also helps in improving supply chain management, productivity, and flexibility.

Read this case study to learn how we overcame challenges while developing ERPNext for RYK Hospital:

ERPNext Healthcare Client Requirements

RYK Hospital is one of the leading healthcare providers in South Asia with a capacity of 300+ beds, 5 operating theaters, and over 500+ employees across 30+ departments.

A range of medical services is provided to the patients, including disease prevention, diagnosis, treatment, and consultation. To provide quality healthcare while handling multiple management workflows at the backend, there comes a need for an advanced automated system like ERPNext Healthcare is necessary to guarantee optimal outcomes with a great sense of accuracy and overall efficiency of all concerned departments.

The Challenges

Before getting their hands on ERPNext Health Management Software, RYK Hospital faced the following challenges:

Common Challenges Before ERPNext Implementation

Common Challenges Before ERPNext Implementation

Ryk Hospital

Challenge 1

Despite their world-class infrastructure, their processes were offline, manual, and inefficient since they were using Spreadsheets as the only means to record patient information.

Challenge 2

Data from lab records and medicine prescriptions were prepared manually, so it was not appropriate for regulatory purposes.

Challenge 3

The hospital faces challenges in managing medical supplies, understanding expenses, and maintaining cybersecurity.

Challenge 4

At the higher levels, it was difficult to analyze the growth chart, profit and loss ratio, development planning, and management.

Challenge 5

All financial, accounting, and human resources functions could not be managed manually in the hospital.

To stay compliant and under better functionality, RYK came in need of an Enterprise Resource Planning Solution in the Hospital which can help to manage operational work logs.

How did NestorBird Help RYK Hospital with ERPNext Healthcare Solution?

NestorBird, one of the leading ERP Solution Providers in the world, analyzed the major challenges faced by RYK Hospital and came up with ERPNext Healthcare System. The execution and implementation of this ERPNext Healthcare have made patient care more efficient, manageable, & trackable in the best possible ways.

Technology Used in ERPNext Healthcare System, Its Function and Features

ERPNext Healthcare Technical Stack

ERPNext Healthcare is an open-source ERP Software built on the Frappe Framework. It is a full-stack web app framework coded with Javascript and Python.

Functions of ERPNext Healthcare

With the advancement in the digital space in hospitals and medical care centers, administrative units of variable sizes can opt for this ERPNext Healthcare Module to conduct different functions:

  • Book an Appointment

  • Consult Doctors and Physicians

  • Maintain Medical Records

Features of ERPNext Healthcare Software and Its Customization for RYK Hospital

Features of ERPNext Healthcare Software:

Features of ERPNext Healthcare Software:

Ryk Hospital

MR Number Allotment

The ERPNext Healthcare Implementation in RYK Hospital helps the staff to manage patients easily by providing them an MR number along with a naming series for all the patients, which also reflects their gender and type (In-Patient or Out-Patient).

Segregation Process

The segregation process to check private or insured patients becomes easy, time-saving, and hassle-free.

Eliminate Coding Errors

Opting for the best Healthcare ERP Solutions prohibits the chances of repetitive entries thus eliminating the coding errors in the system.

Manages Supply Chain Process

ERP Healthcare system also helps in the management of supply chain processes by providing an easy way to track the diverse collection of medical items to be used in the treatment. Connecting the supply chain processes with vendor invoices, this ERPNext Healthcare solution supports small businesses to achieve growth in different parameters.

Increased Productivity

ERPNext healthcare for hospital industry increases efficiency & accuracy by fetching universally required ERP hub data sets & channeling them to the linked software in the network.

ERPNext Healthcare Customization

Customization of ERP in Hospital Management is done in such a way that patient identification, working electronic records, and other emergency services are being monitored & updated by healthcare administrators as per the stated procedures.

  • Multiple Medical Code Standards

  • Design Layout of Patient's Cards & Lab Test Reports

  • Customized Financial Management Workflow

  • Authenticated User Access

  • Data Security

Impacts and Business Benefits of ERPNext Healthcare Solution

The impact of ERP Software in Hospitality Industry is undoubtedly amazing. Check out its benefits to plan, manage, and conduct several healthcare operations in the medical care centers:

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Improved Patients Care With all medical records of patients like illness, treatment, diet, and recovery in ERPNext System- a one-stop solution, it has become easy to track their health graphs on one platform.

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Before ERPNext: an ERP for Healthcare Industry software, all records of patients and doctors in RYK Hospital were manually prepared. However, the effective implementation of ERPNext tends to fulfill real-time patient needs. Furthermore, it has also prolonged their medical history details: prescriptions, and test reports to ensure optimal outcomes.

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Like, with other types of businesses, ERPNext Implementation in RYK Hospital allows Medical Professionals & Hospitals to minimize operational & labor costs. The data tracking functionalities allow them to locate the utilization of resources, optimize staffing levels, and cut down unnecessary expenses.

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With the ERPNext Healthcare Solution, administrative departments in RYK Hospital can easily manage payrolls with automated calendars and reports.

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Customization is the prime key of ERPNext: an ERP Hospital Management System. Providing a customized ERP Solution to RYK Hospital based on their specified requirements, we help them create a balance between specification and integration.

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ERPNext helps RYK Hospital maintain its financial data like medical equipment costs, inventory schedules, bills, taxes, payrolls, and expenses. It takes into account tracking of financial accountability, profitability, and key performance indicators.

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Medical Professionals & Doctors in RYK Hospital have opted for the ERPNext functionality to plan and execute their data-based decisions based on the diagnosis of patients. Thus, it helps them in providing the best treatment to the patients.

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With ERPNext implementation in RYK Hospital, it becomes easy to book an appointment with doctors and medical experts within the scheduled time. Moreover, it is also helping health professionals to share their availability throughout the week or month.

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Before ERPNext, it was hectic to keep accurate records of purchased and consumed medicines in the pharmacy. Also tracking expired dates or near-expiry medicines used consumes a lot of time. To provide ease, the ERPNext healthcare system in RYK Hospital has come up with a pharmacy management module that not only assists the pharmacists to maintain their purchase and sale records but also helps them to account for their profitability based on the sales graph.

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When it comes to keeping the medical or health condition records of patients, ERPNext: ERP Management Software for Healthcare Industry supported in RYK Hospital has ensured complete data security by maintaining a high level of built-in controls. The confidential data stored in a database is allowed to be accessed by only authorized users which keeps the data safe and secure.

Key Takeaways

By implementing ERPNext: ERP for Hospitals Management System, the healthcare industry can streamline its day-to-day processes and have a centralized database for all patient and employee information.

It provides accountability and transparency standards that can be vital to healthcare management.

Conclusion

With a long-standing history of offering customized Hospital ERP Solutions following business needs, we have aligned the best way to manage, plan, control, and analyze all management workflows and functional operations.

If you are looking for the Best ERP Software for Healthcare Industry, then contact NestorBird today at sales@nestorbird.com. We would love to assist you anytime.

Frequently Asked Questions (FAQs)

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ERPNext Healthcare is a software designed for Hospitals, Clinics, Dispensaries, and Medical Care Sectors to manage and plan patient appointments, and consultations, and maintain medical records, inventory, and financial management in the best possible way.

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ERPNext is an open-source integrated Enterprise Resource Planning Software. This software is developed by Frappe Technologies Pvt. Ltd.

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The implementation of ERPNext Healthcare Software in Hospitals can be carried out under the supervision of an ERP Expert who will provide a centralization platform based on the specifications or requirements.

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Hospitals use customized ERP Solutions: ERPNext Healthcare to manage massive data which comes on an everyday basis like patient appointments, medical history, tests, diagnoses, and treatments. To align all data at one centralized platform, they need advanced healthcare ERP software as per their needs or requirements.

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ERP Software in Hospitality has become an integral part of healthcare industries as it allows to analyze, manage, and control of different in-house workflows like:

  • Online Appointment and Consultation Services

  • Strategic Planning

  • Best Healthcare Treatment

  • Aiding Supply Chain Management

  • Involving Business Intelligence for Growth

  • Improved Inventory Costs

  • Data Security

  • Medical Records

NB-CEO
THE AUTHOR



Frequently Asked Questions (FAQs)

What is ERPNext Healthcare System?

ERPNext Healthcare is a software designed for Hospitals, Clinics, Dispensaries, and Medical Care Sectors to manage and plan patient appointments, and consultations, and maintain medical records, inventory, and financial management in the best possible way.

Why is an ERP Important for the Healthcare Industry?

An ERP system in hospitals provides a centralized platform to manage all medical care operations along with financial planning, HRM, asset management, billing, sales order, and CRM management.

Why do you Implement ERPNext Healthcare?

ERPNext Healthcare implementation provides a centralized platform to streamline a wide range of key activities like Booking an Appointment, Consultation with Doctors and Health Experts, and helping you manage Medical Records, Inventory Management, and Financial Operations.

Is ERPNext Easy to Use?

ERPNext Healthcare software once implemented is very handy to use. With a simple functional column layout, you can easily enter, track and record medical, inventory, and accounting data on an everyday basis.

What is the Difference Between Frappe and ERPNext?

ERPNext is an open-source integrated Enterprise Resource Planning Software. This software is developed by Frappe Technologies Pvt. Ltd.

What is the Role of ERPNext Healthcare Industry?

An ERPNext Healthcare streamlines different medical access to all aspects of patient data like medical records, and bills and makes the functional process easy and hassle-free. It also allows the hospital administration staff to track all medical procedures and workflows.

How to Implement ERPNext Healthcare Software?

The implementation of ERPNext Healthcare Software in Hospitals can be carried out under the supervision of an ERP Expert who will provide a centralization platform based on the specifications or requirements.

What is the Best ERP for Healthcare?

NestorBird’s ERPNext comes out to be the best ERP for Healthcare industries like Hospitals, Dispensaries, and Clinics. Putting a focus on the provision of outstanding medical treatment to the patients, our ERP System in Hospitality provides an accurate, seamless, and real-time view of the requirements of the organization.

What ERP do Hospitals Use?

Hospitals use customized ERP Solutions: ERPNext Healthcare to manage massive data which comes on an everyday basis like patient appointments, medical history, tests, diagnoses, and treatments. To align all data at one centralized platform, they need advanced healthcare ERP software as per their needs or requirements.

What is the importance of ERP Systems in the Hospital Industry?

ERP Software in Hospitality has become an integral part of healthcare industries as it allows to analyze, manage, and control of different in-house workflows like: Online Appointment and Consultation Services Strategic Planning Best Healthcare Treatment Aiding Supply Chain Management Involving Business Intelligence for Growth Improved Inventory Costs Data Security Medical Records