The
Problem
The institution is facing major operational challenges due to fragmented communication, failed internal ERP development, and reliance on multiple disconnected tools. Important updates are scattered across unmanaged WhatsApp groups, causing delays and confusion among parents, teachers, and administrators. The in-house ERP could not scale, integrate, or support key educational workflows, while separate SaaS tools have created data silos and duplicate work. Manual fee collection adds administrative burden & poor tracking, and curriculum updates remain slow and inconsistent due to manual processes. Together, these issues hinder efficiency, accuracy, and transparency across the institution.
The
Solution
We delivered a full digital transformation for IIHT implementing a unified ERPNext platform with 25+ custom modules built on the scalable Frappe framework. Completed in just four months, the solution integrates ERPNext core modules, a PostgreSQL-optimized database, native iOS/Android apps with offline support, and seamless connections to WhatsApp, payment gateways, and SMS. The suite covers student management, attendance, academics, automated fees, communication hub, parent portal, staff and payroll, transportation, library, and cafeteria, creating a connected, transparent digital ecosystem for 5,000+ students and stakeholders across all school operations daily.
The Challenge
We Set Out to Solve
Managing 3,500 students and 300 staff across multiple campuses with disconnected
systems was leading to major operational inefficiencies.
Failed Internal Development
5-year internal ERP development initiative failed to deliver expected results.
Communication Fragmentation Crisis
Critical info spread across scattered channels, causing frequent confusion and delays.
Manual Fee Collection
Traditional fee collection methods resulted in administrative overhead and poor tracking.
Curriculum Update Challenges
Manual curriculum updates were slow, inconsistent, and prone to errors.
SaaS Tool Proliferation
Multiple disconnected software solutions created data silos and duplicate work.
Parent Query Response
Time taken on average to address and resolve parent inquiries.
Development Process - How We Built It
Our development process is clear, collaborative, and efficient, ensuring a reliable, high-performance
solution from start to finish.
Discovery
Understanding workflows, compliance needs, and defining clear project direction.
Blueprint
Mapping architecture, data flows, integrations, and establishing scalable foundations.
Design
Creating intuitive UI/UX aligned with modules and user behavior.
Development
Executing agile sprints with reviews ensuring steady progress throughout.
Optimization
Running QA cycles, fixing issues, and improving performance reliability.
Deployment
Continuous support, optimization, and scaling
The Results - Outcome & Impact
45%
Faster Operation
99.9%
Uptime post-deployment
High User Adoption
Within 4 weeks
Nestorbird delivered a robust ERP for our education business, simplifying management and boosting productivity. Their guidance, professionalism, and timely delivery made the entire journey smooth.
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